NOTE:
The county anticipates hiring this position only as an Accounts Payable Specialist based on current budget. This position is eligible but not guaranteed for possible career progression in the future as outlined below:

Although the full salary range & potential role progression for this position is provided, appointments are typically made at or near the range minimum for an Accounts Payable Specialist.

• The full salary range for the Accounts Payable Specialist is $20.47 - $30.68 per hour. Anticipated salary range is $20.47 - $25.58.
• The full salary range for the Senior Accounts Payable Specialist is $25.20 - $37.81. per hour.

Accounts Payable Specialist:

• Coordinates the payment of AP invoices through a sophisticate ERP financial system (SAP) Accounts Payable system, reviewing AP invoices as entered by others and routed through automated workflow for completeness, accuracy and compliance with County financial policies and procedures and resolve any issues encountered whether technological, mathematical, procedural or human error.
• Serves as a contact point for County's Purchasing Card and SUA programs, including issuing cards, handling transactional issues, reviewing coding and compliance, distributing for approval and posting monthly statements.
• Interprets and enforces financial policies per subject matter areas - particularly travel, business expense and purchasing card policies.
• Assists with establishing and implementing of accounting and internal control procedures and recommends improvements to financial processes regarding Accounts Payable and vendor setup and maintenance processes.
• Assists with SAP Accounts Payable Module troubleshooting, upgrades, and patches testing.
• Trains County staff, managers, directors and elected officials on Travel, in-Town Mileage and Business expense and accounts payable policies and procedures, including hands on training on SAP financial system as well as purchase card training for employees.
• Reviews and reconciles Travel and Business expense reimbursement submissions for accuracy, completeness and compliance with County procedures and policies. Approves compliant submissions and works with departments to resolves noncompliant submissions.
• Researches and responds timely to questions from vendors and from County departments regarding accounts payable, travel and business expenses and purchasing card related questions.
• Transmits positive pay files to bank and responsible for handling all noncompliant warrants with banks.
• Processes manual checks, issues voids, stops payments and reissues as needed and tracks and resolves stale dated warrants.
• Assists with year-end process to record invoices in the appropriate accounting period and in the preparation of 1099s.
• Serves as backup to the Finance Department reception desk, including answering phones, distributing mail, assisting visitors and timely checking in of responses to RFP's.
• Performs other duties as assigned.

• Working knowledge of accounting principles and accounts payable practices.
• Working knowledge of accounting office methods, practices, procedures and equipment.
• Ability to analyze financial transactions and research and resolve issues related to job and to vendor and department questions.
• Ability to use computerized accounts payable applications and personal computer software applications.
• Ability to prepare and maintain moderately complex accounts payable records, reports, and files.
• Ability to review and perform the work of accounts payable processors.
• Ability to communicate effectively, both orally and in writing.
• Ability to establish and maintain effective working relationships with department heads, supervisors, vendors and other employees.

• Oversees the Accounts Payable process through the SAP ERP financial system, reviewing invoices and ensuring compliance with policies and procedures, serves as subject matter expert on the SAP Accounts Payable module, and troubleshoots and resolves issues arising from AP processing and/or the system, and upgrade/update system testing.
• Serves as primary contact point for County's Purchasing Card and SUA programs, including issuing cards, handling transactional issues, reviewing coding and compliance, reviewing uncollected payments weekly to ensure timely collection and extension of expiration dates if needed, reviewing transactions monthly to balance statement and distribution for approval and posting, creates payment requests, ensures timely ACH payment to bank, reviewing vendor requests and information to request corrections as needed.
• Coordinates the electronic payment (EP) process, analyzes status transactions of electronic payment information, resends EP requests as needed, clears GL accounts, and updates EP vendors in system.
• Reviews and reconciles the Travel and Business expense reimbursement submissions, to include ensuring accuracy and compliance with County procedures and policies, approving reimbursements and working with departments to resolves non-compliant submissions.
• Interprets and enforces financial policies per subject matter areas to include travel, business expense and purchasing card policies, assists in establishing and modifying documentation, implementing accounting and internal control procedures, and recommends and drives process improvement initiatives within subject matter area.
• Develops and implements county wide training resources/tools and is responsible for training County staff, managers, directors and elected officials on Travel, in-Town Mileage and Business expense and accounts payable policies and procedures, including hands on training on SAP financial system as well as purchase card training for employees.
• Researches and responds timely to questions from vendors and from County departments regarding accounts payable, travel and business expenses and purchasing card related questions.
• Performs a wide range of transactional duties such as: transmits pay files to bank, handles all non-compliant warrants with bank, submits ACH runs for garnishments to Treasury, runs and balances the Warrant report, creates journal entries and back up support to post monthly/quarterly bills, creates invoices, reviews vendor statements, process manual check, reviews check exceptions, issues voids, stop payments and reissues checks as appropriate, tracks and resolves stale dated warrants, and assists with year-end processes and preparation of 1099s.
• Serves as backup to the Finance Department reception desk, including answering phones, distributing mail, assisting visitors, and timely checking in of responses to RFP's.
• Performs other duties as assigned.

• Detailed knowledge of accounting principles, accounts payable practices, and accounting methods, systems, and equipment.
• Ability to perform in-depth analysis of financial transactions, research and resolve discrepancies, and prepare complex AP records, reports, and files
• Strong computer and accounting software skills
• Ability to communicate professionally and articulately, both orally and in writing, and establish effective working relationships with all levels of personnel to achieve objectives and resolve issues
• Ability to work collaboratively, provide leadership, and serve as a resource for AP colleagues and others on subject matter areas.
• Ability to identify process improvement areas and initiate and drive change.

Accounts Payable Specialist:
Education and Experience:

• High school graduation or G.E.D. equivalent.
• At least 1 year of general accounts payable and/or general accounting experience.
• Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered.

• College level coursework

• High School diploma or GED equivalent
• At least 5 years of accounts payable experience and/or general accounting experience, 2 years of which were within local government
• Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered.

• Bachelors Degree in Accounting/Finance

Pre-Employment Additional Requirements:
* Must successfully pass pre-employment testing which includes an acceptable motor vehicle record (MVR) and background check.

WORK ENVIRONMENT:
* Work is generally confined to a standard office environment.

PHYSICAL DEMANDS:
* Spends 90% of the time sitting and 10% of the time either upright or walking.
* Occasionally lifts, carries, pulls or pushes up to 20 lbs.
* Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.
* Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
* Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
* Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
* Visual capacity enabling constant use of computer or other work-related equipment.

Below, please list any special physical demands associated with this position. For instance, exposure to hazardous environments, blood borne pathogens, extreme heat/cold, use of power equipment or machinery, wearing of PPE (personal protective equipment).

Definitions:
Occasionally: Activity exists less than 1/3 of the time.
Frequently: Activity exists between 1/3 and 2/3 of the time.
Constantly: Activity exists more than 2/3 of the time.

Toll Free Applicant Technical Support: If you experience technical difficulty with the NEOGOV system (i.e. uploading or attaching documents to your online application), call NEOGOV technical support at 855-524-5627. Helpful hints: if you are having difficulty uploading or attaching documents to your application, first, ensure your documents are PDF or Microsoft Word files, and second, close the document before you attempt uploading (attaching) it.