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Property Associate
Denver, CO
Job Description
JLL is currently seeking a dynamic individual for the role of Property Associate in Denver, CO. This candidate with be responsible for providing accounting support as well as maintaining positive relations between tenants, client/property owner, and Jones Lang LaSalle.
Primary Responsibilities:
Participate in processing of A/P (accounts payable), reviewing and coding invoices for payment.
Participate in A/R (accounts receivable); preparing and distributing bills or statements, sending collection notices when appropriate, and preparing manual billing adjustments as needed.
Track administrative spend to not exceed budget and look for cost reduction opportunities.
Coordinate document management related to lease execution, distribution, and filing.
Track notification requirements as specified in leases to ensure that deadlines are not missed, and notifications are appropriately distributed.
Regularly monitor email, phones and work order system; ensuring prompt and courteous responses and directing correspondence to appropriate personnel as needed.
General office organization.
Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages.
Prepare and distribute general correspondence and memos.
Organize, compile and prepare reports for distribution.
Create and/or maintain physical and virtual filing systems in an accurate and organized manner.
Maintain and update employee, client, and customer contact databases.
Coordinate conference room reservations.
Organize department lunches, meetings, events and business travel.
Receive building access requests and coordinate access for visitors and vendors.
Ensure that tenant and contractor certificates of insurance are accurate and meet defined standards.
Track expiration dates for Tenant and Contractor certificates of Insurance and provide advance notice of upcoming expirations.
Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.
Participate in new tenant welcome and orientation program. Assist with move-in/move-out procedures.
Track and coordinate access card activation/deactivation as needed.
Assist property team in the development and implementation of property and employee manuals.
Keep regular contact with maintenance, security, and building staff to ensure that common areas such as lobby, elevators, exterior grounds, building-managed conference rooms, etc. are clean and secure.
As needed, document incidents of potential property and equipment liability (ex: any occurrence of an onsite injury), forward information to appropriate risk management personnel.
Gather W-9's from vendors, and aid in new vendor set-ups as needed.
Assist team members with property budget preparation and recurring reporting, as requested.
Assist engineers with recording and billing, as appropriate, monthly utility meter readings.
Assist with vendor contract creation, execution and tracking as requested.
General and ad hoc administrative support of the property as needed
Any and all other duties and tasks assigned.
Qualifications:
High school diploma required
BA/BS preferred
Minimum 1 year in commercial real estate, property team experience, or office management experience
Proficient knowledge of Microsoft Office Suite. Comfortable learning new programs and technology.
Advanced oral and written communication skills.
Strong attention to detail and organizational skills
Self-starter, able to manage multiple projects simultaneously and under pressure.
Can work autonomously or as a member of the team. Interacts effectively with coworkers and internal clients at all levels and in multiple disciplines.
Ability to calculate figures and amounts such as discounts, interest, proportions and percentages.
Capable of developing effective and constructive solutions to challenges and obstacles. Can cope with change, shift gears comfortably, decide and act without having the total picture, and comfortably handle uncertainty.
Ability to work, on occasion, flexible hours which may exceed 8 hours in a day, 5 days in a week or 40 hours in a week.
What's in it for you:
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Primary Responsibilities:
Participate in processing of A/P (accounts payable), reviewing and coding invoices for payment.
Participate in A/R (accounts receivable); preparing and distributing bills or statements, sending collection notices when appropriate, and preparing manual billing adjustments as needed.
Track administrative spend to not exceed budget and look for cost reduction opportunities.
Coordinate document management related to lease execution, distribution, and filing.
Track notification requirements as specified in leases to ensure that deadlines are not missed, and notifications are appropriately distributed.
Regularly monitor email, phones and work order system; ensuring prompt and courteous responses and directing correspondence to appropriate personnel as needed.
General office organization.
Sort, organize and distribute incoming mail. Prepare and send outgoing mail and packages.
Prepare and distribute general correspondence and memos.
Organize, compile and prepare reports for distribution.
Create and/or maintain physical and virtual filing systems in an accurate and organized manner.
Maintain and update employee, client, and customer contact databases.
Coordinate conference room reservations.
Organize department lunches, meetings, events and business travel.
Receive building access requests and coordinate access for visitors and vendors.
Ensure that tenant and contractor certificates of insurance are accurate and meet defined standards.
Track expiration dates for Tenant and Contractor certificates of Insurance and provide advance notice of upcoming expirations.
Support compliance with management audits and engineering operations audits by assisting in file preparation and record-keeping.
Participate in new tenant welcome and orientation program. Assist with move-in/move-out procedures.
Track and coordinate access card activation/deactivation as needed.
Assist property team in the development and implementation of property and employee manuals.
Keep regular contact with maintenance, security, and building staff to ensure that common areas such as lobby, elevators, exterior grounds, building-managed conference rooms, etc. are clean and secure.
As needed, document incidents of potential property and equipment liability (ex: any occurrence of an onsite injury), forward information to appropriate risk management personnel.
Gather W-9's from vendors, and aid in new vendor set-ups as needed.
Assist team members with property budget preparation and recurring reporting, as requested.
Assist engineers with recording and billing, as appropriate, monthly utility meter readings.
Assist with vendor contract creation, execution and tracking as requested.
General and ad hoc administrative support of the property as needed
Any and all other duties and tasks assigned.
Qualifications:
High school diploma required
BA/BS preferred
Minimum 1 year in commercial real estate, property team experience, or office management experience
Proficient knowledge of Microsoft Office Suite. Comfortable learning new programs and technology.
Advanced oral and written communication skills.
Strong attention to detail and organizational skills
Self-starter, able to manage multiple projects simultaneously and under pressure.
Can work autonomously or as a member of the team. Interacts effectively with coworkers and internal clients at all levels and in multiple disciplines.
Ability to calculate figures and amounts such as discounts, interest, proportions and percentages.
Capable of developing effective and constructive solutions to challenges and obstacles. Can cope with change, shift gears comfortably, decide and act without having the total picture, and comfortably handle uncertainty.
Ability to work, on occasion, flexible hours which may exceed 8 hours in a day, 5 days in a week or 40 hours in a week.
What's in it for you:
Join an industry leader and shape the future of commercial real estate
Deep investment in cutting-edge technology to power your work
Comprehensive and competitive benefits plan
A supportive, caring and diverse work environment designed for your growth and well-being
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
1+ years
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