Visa Sponsored Job:

Relocation Assistance Eligible:

Job Location:

Position Type & Term:

Salary Range $60,000 - $80,000

*Final salary and rates are based on education, experience, and skills relevant to the role.*

Application Notes:

• This is a hybrid role, located in Washington DC, with 2-3 weekly in-office days.

• This position will be posted until the end of Sunday, May 5, 2024.

Required application materials: (preferably in PDF Format)

(ATTACH) Resume

(ATTACH) Cover Letter - Please address how your skills and experience meet the needs of this position (for more information, please refer to the Key Responsibilities and Knowledge, Skills, and Abilities sections of this job posting).

PLEASE COMPLETE) Questionnaire. Within the application, you will have space to answer the below questions:

• What is your experience and fluency with Google suite?

• What is your past experience and knowledge in communicating and interacting with high-profile officials, like Members of Congress, federal and private funders, and CEOs / heads of organizations?

• What is your experience and ability to organize large (20-500 people) events, including all aspects such as space reservations, invitations and communications, materials, catering, and other logistical, audiovisual, and information technology support?

• Please share specific examples of how you have created an environment where your teammates feel safe to provide feedback on initiatives in which you are working.

Background Checks: Conducted for candidates selected for hire. .
Work Location: Regardless of flexible work arrangements, UCAR requires ALL positions to be performed within the U.S., excluding U.S. Territories.

Here is a summary of what one would expect to be generally responsible for in this role.

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• Provide executive administrative support for UCAR Government Relations, collaborating closely with the Director of Government Relations and others on the team while also interfacing with high-profile contacts and communicating sensitive information with discretion.

• Manage scheduling and calendaring for the Director of Government Relations and other team members.

• Plan, organize, and handle logistics for meetings and special events, including VIP visits.

• Create schedules, agendas, and talking points, and help the Director of Government Relations and other team members otherwise prepare for meetings.

• Attend meetings, take and/or transcribe and share meeting minutes and notes, and draft follow-on emails, reports, and presentations for the Director of Government Relations and other team members, for both internal and external audiences.

• Support external communication efforts by maintaining mailing and stakeholder contact lists, developing mailings and other external correspondence, and updating Government Relations intranet websites.

• Organize, provide access to, and share electronic documents and other files on shared drives, and update and utilize customer/stakeholder CR relationship management and legislative tracking systems to efficiently manage Government Relations activities and data.

• Monitor external information via news and government relations media and email and newsletter sources related to UCAR Government Relations and share relevant information with the Director of Government Relations and other team members.

• Create and maintain efficient workflows and processes for Government Relations administrative activities, and serve as the administrative liaison for Government Relations within UCAR.

• Manage property and office space functions and logistics, including stocking supplies and maintaining furnishings, for the UCAR D.C. Office.

• Monitor and analyze the Government Relations budget, and manage purchasing, subscriptions, sponsorships, and relationships with vendors and account managers, and

• Handle travel arrangements, reports, and reimbursements for the Director of Government Relations and other team members.

Successful candidates will ensure their application materials speak to the following criteria:
Education and Experience:

• Bachelor's degree

• A minimum of four years of related experience

• -OR- an equivalent combination of education and additional experience years.

Knowledge, Skills, and Abilities (Required/Desired)

• General office: High-level multi-tasking abilities, highly organized, strong attention to detail, and ability to work effectively under tight deadlines with discretion in handling confidential information.

• Funds management: Skills in operating budget development, monitoring, reconciling, analysis, cost control, and project accounting. Knowledge of government and institution contract requirements, policies, and procedures.

• Travel: Advanced knowledge of travel logistics, planning, and procedures.

• Project management: Advanced skills in project planning, implementation, and evaluation.

• Human resources: Knowledge of the principles and practices of personnel administration.

• Events, Workshops, Conferences: Experience planning and executing in-person, online, and hybrid events, workshops, conferences, and taking meeting minutes.

• Presentation and writing: Advanced skills in business writing both for correspondence and developing/editing/proofing documents. Advanced skills in word processing, scanning, image modification, spreadsheets, databases, and presentation software. Advanced experience working in Google Suite.

• Diversity and teamwork: Experience working collaboratively with diverse groups of stakeholders from the public and private sectors. Excellent interpersonal skills, and ability to work as part of a team.

• Websites: Experience with Drupal, WordPress, or HTML, and knowledge of web accessibility standards, basic graphic design, and layouts.

Desired, but not required:

• Experience with cloud-based procurement software, such as SciQuest/Jaegger.

• Experience using CRM systems such as Salesforce.

• Experience using legislative and government relations information and tracking systems such as CQ/Fiscal Note, Quorum, or Bloomberg Government.

• Experience using Concur for travel and expense reimbursement.

• Knowledge of science communication techniques applied to public outreach and engagement activities.

UCAR affirms its commitment to employees through . In addition to medical, dental, vision, retirement, and life insurance, UCAR offers a variety of programs focused on work-life balance and professional, and personal development. These include:

• Tuition Assistance, time off allowance to attend classes, and other professional development opportunities

• UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one

• Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions)

• 10 paid holidays

• 10 days of sick leave each year

• 12 weeks of paid parental leave

• Short-term medical leave paid at 100% of your regular salary

• EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost

Our organization is committed to creating a diverse, equitable, and inclusive work environment and fostering a culture where everyone feels welcome and supported. To learn more about these efforts, visit the and our site.

Research shows that women and people of color are less likely to apply for a position if they do not meet almost 100% of the desired skills and experience. Please note this is not necessary! If you meet the minimum requirements and have a passion for the work, you are encouraged to apply. We can provide on-the-job training for the rest!

At UCAR|NCAR|UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun's core.

Flexible Work

At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid, fully-remote and/or flexible work schedules.

Equal Opportunity Employer

UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.Whatever your intersection of identities, you are welcome at UCAR.

Export Control

All positions are required to comply with U.S. export compliance regulations work location requirements regarding access to facilities and research systems.

Visa Wait Times

Please consider the length of visa procurement when applying for this posting, understanding that you will not be able to begin employment until you are able to get a visa and enter the U.S.