The Senior Office Coordinator serves as the first point of contact for the Human Resources department and provides overall internal administrative support to the Director and management team. This job is differentiated from the Office Coordinator, in that it requires all 5 duties listed at the end to be performed in this role.

• Serves as main primary point of contact for all public inquiries into the HR department, providing customer service and guidance to customers via phone, in person, or via email
• Serves as direct support to the HR Director and to Department Managers as needed.
• Performs functions to support department operations, such as ordering equipment and office supplies, coordinating travel arrangements, renewing memberships/subscriptions, organizing and maintaining department files, databases, and directories
• Prepares PowerPoint presentations on various topics
• Schedules, organizes and manages logistics for department staff meetings as well as preparation for county trainings and events administered by HR.
• Coordinates the continual planning and updating of the Department's Continuity of Operations (COOP) Plan, keeps the database, relocation and communication plans up to date, helps plan and coordinate exercises, arranges training, ensures completeness of essential data
• Serves as department representative for safety committee
• Serves as the Security Coordinator, setting up, updating, and terminating access for employees
• Serves as PAF Administrator
• Processes all SAP transactions for accounting entries
• Serves as Timekeeping Administrator
• Performs all budget coordination, monitoring, and reporting

• Intermediate skill: Microsoft Word, Excel, Outlook, PowerPoint
• Must be able to maintain confidentiality
• Must be able to create and deliver presentations in PowerPoint
• Basic understanding of accounting and budgeting. Strong math skills
• Must possess professional demeanor and communication skills
• Ability to communicate with all levels of audiences and adjust appropriately based on environment and situation.

Education and Experience:

• HS or GED equivalent
• 5+ years administrative experience
• Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered.

• 2+ years supporting executives
• SAP experience
• Accounting or budgeting experience

PRE-EMPLOYMENT ADDITIONAL REQUIREMENTS:

• Must successfully pass pre-employment testing which may include an acceptable motor vehicle record (MVR) and background check.

• Spends 90% of the time sitting and 10% of the time either upright or walking.
• Occasionally lifts, carries, pulls or pushes up to 20 lbs.
• Occasionally uses cart, dolly, or other equipment to carry in excess of 20 lbs.
• Occasionally climbs, stoops, kneels, balances, reaches, crawls and crouches while performing office or work duties.
• Verbal and auditory capacity enabling constant interpersonal communication through automated devices, such as telephones, radios, and similar; and in public meetings and personal interactions.
• Constant use of eye, hand and finger coordination enabling the use of automated office machinery or equipment.
• Visual capacity enabling constant use of computer or other work-related equipment.