Engineering a world of possibilities

This person will primarily support the Engineering Equity Center and its Principal Investigators. The position will report directly to the Center Director. The ideal candidate for this position will have a demonstrated commitment to diversity and inclusion, excellent organizational skills and administrative support experience, and have experience supporting students. The ideal candidate will have experience that includes events planning, budget management, contract management, accounting, computer skills, and communication (website maintenance, etc.).

Job responsibilities and duties are subject to change throughout duration of employment. Assignments may include tasks in the following areas:

Administrative Duties

• Overall project management; creating and tracking timelines and deliverables, budget management, hiring, subcontracts
• Maintain up-to-date research project budget tracking and budget projections
• Attend weekly administrative planning calls
• Event planning and organization and management, including promotion, registration (e.g. via Eventbrite), catering, and event implementation (monthly/semester, as needed)
• Website and Social Media updates (weekly)
• Room scheduling (daily, as needed)
• Calendar and meeting management for meetings (weekly)
• Partner with the Office of Research Administration to submit monthly spending reports to sponsors
• Assist in student and postdoctoral fellow contract budgeting and submittals
• Interface with the Office of Research Administration on post-award research contract issues, including billing, journal entries, payroll reallocations, cost-share reporting, etc.
• Prepare expense reports for general purchasing on a monthly basis
• Review procurement card reports and student timesheets
• Review travel authorizations, and travel expense reports for Initiative-associated students, and assist in travel report management for Initiative-associated Faculty
• Arrange travel for conferences, including group travel for large groups of students and research personnel
• Request purchase orders and serve as communications liaison between outside contractors
• Maintain subcontract accounts and billing
• Participate in relevant project administrative calls, prepare and distribute minutes for project meetings
• Assist with preparation of required Project Reports
• Routinely communicate with office staff around Mines campus, including CEE Office, MAPS, ORA, etc.

Minimum Qualifications

Education and Experience:

• Bachelor's degree
• Administration experience related to supporting students, project and program management and operational oversight.
• Experience with developing, monitoring and managing budgets, resource management, hiring, and financial reporting.
• Evidence of teamwork experience, relationship building, and partnership development.

Knowledge, Skills, and Abilities:

• Project management
• Demonstrated commitment to diversity, equity, and inclusion
• Demonstrated problem-solving and decision-making skills.
• Ability to provide student services and support
• Experience in business and management computer applications and databases.
• Ability to keep abreast of general higher education trends, especially related to DEIA.
• Ability to effectively communicate verbally and in writing with faculty, staff and students on a variety of topics.
• Ability to be sensitive to the needs and concerns of faculty, staff, and students and other members of the University in a manner that is professional, objective and easily understood.

Preferred Qualifications

• Experience with hiring and contracts in higher education
• Event planning experience
• Social media and communications experience
• Mentoring and/or support of students from diverse backgrounds
• Knowledge of DEIA in STEM
• Experience with Banner, Workday or other ERP (Enterprise Resource Planning) system.

Annual Rate and Benefits

$60,000 - $65,000

In addition to the amazing benefits mentioned below, Mines continues to show its dedication to its employees by offering an 11% employee contribution through our Mines Defined Contribution Plan and an incredible 12% employer contribution with immediate 100% vesting for our Administrative Faculty positions!

All Mines employees also have access to discount programs through the State of Colorado and free tickets for Mines Athletics home games, as well as access to the on-campus Recreation Center (fitness classes and training, swimming pool and more), equipment rentals through the Outdoor Rec Center, the Colorado State Employee Assistance Program (CSEAP), and backup child and elder care. Coming soon is an on-campus daycare center. For more information about benefits at Mines, go to .

How to Apply

Interested applicants should apply as soon as possible.

*This posting will close on Monday, April 8, 2024.

Applicants will be asked to complete an online application (personal information, demographic information, references, veteran status), upload a current resume and cover letter that speaks specifically to this posting. References will not be collected or contacted until later in the selection process and the candidate will be informed before that contact is made.

About Mines & Golden, CO

When the world looks for answers, the world looks to Mines.

Colorado School of Mines is a top-ranked public university solving the grand challenges facing our society, particularly those related to the Earth, energy and the environment. Founded in 1874 with specialties in mining and metallurgy, Mines' scope and mission have continually expanded to meet the needs of industry and society. Today, we are the No. 38 public university in the nation, recognized for our innovation and undergraduate teaching in science, technology engineering and math (U.S. News and World Report, 2023).

Mines graduates are change makers, boundary breakers and problem solvers. Since our earliest days, a Mines education has been and continues to be a transformational opportunity, with one of the strongest returns on investment out there for talented STEM students of all backgrounds.

At the same time, Mines faculty members are pushing their fields in new directions, whether that's manufacturing, space resources, quantum engineering, carbon capture or more. Mines was recently classified as a R1 "Very High Activity" research institution by Carnegie, a notable feat for any university but particularly one of our size.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a diverse and inclusive community, where our different perspectives, experiences and cultures enrich the educational and work experience?

Look to Mines.

Equal Opportunity

Mines' commitment to nondiscrimination, affirmative action, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a diverse student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequity or concerns for safety

Background Investigation Required

Yes

Colorado's premier engineering and applied science university for 150 years and counting